Proposing a Symposium

Proposing a Symposium

Symposium/Workshop Proposal Process

Symposia/workshops (referred to here collectively as “symposia”) are important components of the Annual Meeting. They aim to disseminate useful scientific information to the membership of AES and to contribute to a compelling and interesting experience, both for the audience and symposia participants. The most successful symposia also highlight the talent and cutting-edge techniques of the Society’s membership; each symposium as a whole should strive to be progressive and comprehensive but efficient, aiming to synthesize research topics, fill gaps in our knowledge and move the Society forward.

To provide a clear application process, the following set of guidelines has been developed:

Application Process

Please use the application format found on pages 2 and 3 of the Symposium Award Application (.pdf available below). Applications must contain all requested information and must be submitted to the Chair of the AES Grant Committee by the date established in the year prior to the AES annual meeting in which the proposed symposium is to be held. Organizer(s) of proposed symposia must be AES Member(s) in Good Standing at the time of proposal submission and during the subsequent year. This means that AES membership dues must be paid by December 31st.

Symposia proposals for the 2025 meeting should be submitted to the AES Grant Fund Committee Chairperson and are due no later than 5pm EST on November 3, 2024. The maximum award request is $2,000. Funding allocations will be based on the number of approved symposia and the amount available in the AES budget.

 Symposium/Workshop Proposal Form

AES Grant Fund Committee Chairperson

Jeremy Vaudo, email

 

Responsibilities Of The Symposium Organizers 

  1. Work with the participants to obtain titles and abstracts. Abstracts must be submitted to the ASIH meeting by the Annual Meeting abstract deadline using announced ASIH abstract submission procedures.
  2. Develop and submit a schedule for the symposium to the AES Local Chair for that year’s annual meeting by 1 March (year of the meeting). This includes the order, length (15 or 30 minutes), and scheduled times for all talks. Symposium Organizers must provide the names of the moderators for the symposium at the same time.