Proposing a Symposium

successful symposia highlight the talent and cutting-edge techniques of the Society’s membership

Symposium/Workshop Proposal Process

Symposia/workshops (referred to here collectively as “symposia”) are important components of the Annual Meeting. They aim to disseminate useful scientific information to the membership of AES and to contribute to a compelling and interesting experience, both for the audience and symposia participants. The most successful symposia also highlight the talent and cutting-edge techniques of the Society’s membership; each symposium as a whole should strive to be progressive and comprehensive but efficient, aiming to synthesize research topics, fill gaps in our knowledge and move the Society forward.

To provide a clear application process, the following set of guidelines has been developed:

Application Process

Please use the application format found on pages 2 and 3 of the Symposium Award Application (.pdf available below). Applications must contain all requested information and must be submitted to the Chair of the AES Grant Committee in February (usually the third Friday) of the year prior to the AES annual meeting in which the proposed symposium is to be held. Organizer(s) of proposed symposia must be AES Member(s) in Good Standing at the time of proposal submission and during the subsequent year. This means that AES membership dues must be paid by January 1st.

Symposia proposals for the 2015 meeting are due no later than 5pm EST on February 15th, 2014.

Responsibilities Of The Symposium Organizers 

  1. Work with the participants to obtain titles and abstracts. Abstracts must be submitted to the ASIH meeting by the Annual Meeting abstract deadline using announced ASIH abstract submission procedures.
  2. Develop and submit a schedule for the symposium to the AES Local Chair for that years' annual meeting by 1 March (year of the meeting). This includes the order, length (15 or 30 minutes), and scheduled times for all talks. Symposium Organizers must provide the names of the moderators for the symposium at the same time.